During your career, co-workers will come and go and you may be asked to help introduce new arrivals. Depending on the size of your company or department, your introduction will need to be more than an informal welcome. Properly introducing new team members will help give a good impression of the new hire. Introductions can also inspire confidence in current staff that the company is growing and adding valuable personnel. Start any staff introduction talking about the team member’s position and the role’s contribution to the company before you give facts about the new hire.
1. Ask your manager what the purpose of the introduction is. Determine if it is an informal welcome or a more informational introduction to help current employees understand the role of the new hire.
2. Learn the new team member’s title and role within your team, department or company. Ask for the person’s job description and what the responsibility and goals for the position are if they are not included in the job description.
3. Obtain background information on the new team member. Ask for a copy of the person’s resume and ask her to submit a short biography, consisting of no more than one page of background information. Learn the correct pronunciation of the person’s name if you will be introducing her verbally to the team. Ask for one piece of interesting personal information about the new hire, such as a hobby or life experience that will give coworkers a better sense of the person.
4. Prepare your introduction, starting with the person’s position, title, where she will be working and to whom she will be reporting. For example, write something like, “We are pleased to announce that Sandra Smith will be joining the marketing department as our new manager of promotions. She’ll be working under David Smith.” Explain the new team member’s role, such as, “Sandra will be responsible for in-store promotions, sports marketing, online contests and our rebate program.” Give relevant information on the new hire’s background, including similar positions she’s held, companies for which she’s worked and any certifications or degrees. Add the personal anecdote you received from the new team member, such as, “Sandra is an avid runner and has run the Boston Marathon every year for the past five years.”
5. Send a copy of your introduction to the team member for review and comment. Make any necessary changes based on her comments. Tell her she will be expected to introduce herself verbally if you are making the introduction in person. Ask her to follow the pattern of discussing her role, and objectives, then qualifications for handling the task.
6. Finish the informational part of introduction by telling coworkers how they can contact the new hire, including phone number and email address and where the new person will be working. End with a welcome and an offer for the new hire to begin speaking, if you are presenting her in person rather than in writing.